Emergency contact information
If you attend a period of work experience with us we may ask you to provide personal contact information relating to your family members or other individuals, for example for the purposes of collecting emergency contact details or ensuring you have parental consent to attend if you are under 18. By providing these details to us you are confirming that you have the relevant individual’s consent to provide such information to us and for us to process this in accordance with this Privacy Notice.
If you fail to provide personal information
If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
How we process references
We will use the details that you provide regarding your named referees in order to request a reference for you. If you provide personal contact details for your named referees, for example, for the purposes of a character reference, by providing these details to us you are confirming that you have the named referees’ consent to provide such information to us.
If you are named as a referee, we will use the personal contact details provided to us by the job applicant in order to contact you to request a reference. We will subsequently process any information you provide in response to a reference request (as set out above) in accordance with our legitimate business interests to carry out reference checks for prospective employees.
How we use particularly sensitive personal information
We may use your particularly sensitive personal information in the following ways:
- We may use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during a test or interview or at any other stage in the process.
- We may use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.
- On commencement of your appointment during the induction process we will ask you to provide appropriate pre-employment health information in order to consider whether you are able to fulfil the role and whether we need to make appropriate adjustments following your appointment. Where appropriate, following receipt of this information we may ask you to attend an assessment with an Occupational Health consultant.
Information about criminal convictions
We do not envisage that we will process information about criminal convictions as part of the recruitment process.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
Why might you share my personal information with third parties?
We will only share your personal information with third parties for the purposes of processing your application or where applicable, arranging work experience, which may include your recruitment agent and third-party service providers.
Where your application involves the use of a recruitment agent, we may also pass information regarding the progress of your application, including feedback on your performance in the recruitment process, and the terms on which we are prepared to make a job offer, if applicable, to your recruitment agent.
All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.