General Office & Reception Assistant
General Office
Southampton
- Role Overview
- Benefits
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Paris Smith is one of the leading law firms in the Central South, known for our commitment to excellence, integrity, and client care. We’re looking for a professional and personable General Office Assistant to join our friendly and welcoming team in Southampton, with occasional cover at our Winchester office in Parchment Street.
The Role
As part of the Administrative and Reception team, you’ll be supporting the General Office team. Duties will include (but are not limited to) archiving documents, files and Wills, managing on-line Health & Safety training for new members of staff, assisting with fire tests and drills, dealing with stationery supplies, collating confidential shredding materials and dealing with contractors.
From time to time you will be required to cover our reception and hospitality team. This will include being the first point of contact for our clients, visitors and contractors, helping to take telephone calls and helping with light refreshments for meetings and setting out rooms for lunches.
Your key responsibilities will include:
- Assisting with scanning incoming post, and managing deliveries
- Dealing with contractor enquiries and visits
- Assisting with archiving and storage of Wills
- Dealing with stationery supplies and orders
- Assisting with client hospitality during busy times or holidays
- Holiday cover for Southampton reception staff, dealing with incoming calls and visitors to the office
- Providing reception cover at our Winchester office when needed
- Greeting clients and visitors with warmth and professionalism
Our Ideal Candidate
We’re seeking someone who thrives in a client-facing role and enjoys being part of a busy, collaborative team. You’ll be organised, proactive, and confident in juggling multiple tasks with a smile.
You’ll ideally have:
- Previous experience in a professional services environment
- Previous administrative experience, preferably in an Archiving role
- An understanding of the role of reception in a professional environment
- Excellent IT skills and be proficient in Word, Excel and Outlook
- Excellent communication and interpersonal skills
- A professional and approachable manner
- Strong attention to detail and organisational skills
- Flexibility to travel to Winchester for cover when required
Rewards and Benefits
We want you to thrive at Paris Smith and be the best version of yourself. That’s why we do what we can to support your health and happiness both at work and outside it.
Rewards and Benefits
We want you to thrive at Paris Smith and be the best version of yourself. That’s why we do what we can to support your health and happiness both at work and outside it.
As well as a competitive salary, we offer a range of other benefits.
Competitive salary
We’ll give you a salary that’s appropriate for your experience, service line and location. We use third-party market research to make sure what we pay is competitive compared with the rest of the market.
Performance incentive
We take a performance driven approach at Paris Smith. So, if you perform well and are eligible, you may receive a bonus on top of your salary.
Benefits
Whilst pay is of course important, we look to provide a broad range of benefits as well, focused on health, wellbeing and family.
- 26 days’ holiday (increasing by one day per one year of service up to a maximum of 30 days) plus bank holidays
- Pension scheme membership
- Private medical insurance (subject to eligibility)
- Group income protection (subject to eligibility)
- Life assurance cover
- Personal accident cover
- Discounted legal fees
- Shopping Gateway: get product discounts by shopping online
- Data protection and privacy notice
Wellbeing
At Paris Smith, the health and wellbeing of our staff is of the utmost importance. In support of this, we offer:
- access to a number of fully trained Mental Health First Aiders;
- health assessments (subject to eligibility);
- an annual Wellbeing Week;
- annual flu vaccinations;
- eyecare vouchers;
- financial wellbeing – access to professional financial advice throughout the year; and
- Employee Assistance Programme.
Data Protection & Privacy Notice
If you are a direct applicant or a recruitment agency, for more information on how we deal with your personal information please see our Job Applicant Privacy Notice. For all other visitors, for more information on how we deal with your personal information please see our general Privacy Notice.
You’ll work closely with our friendly Administrative and Reception team, supporting colleagues across the firm to ensure a smooth and welcoming front-of-house experience. The role involves regular interaction with fee earners, support staff, clients, visitors and external contractors, making you a key point of contact within the Southampton office. You’ll also work alongside colleagues in Winchester when providing reception cover, helping to maintain consistent service across both offices.
If you believe you are the person we are looking for, please complete the form below and upload your CV
Have a question before you apply?
Email the Recruitment team at recruitment@parissmith.co.uk
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