Legal Secretary
Commercial Property
Southampton
- Role Overview
- Benefits
- Your Working Environment Apply
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The Role
We are looking for a talented full-time secretary to join our Commercial Property team in Southampton. Recognised as an “outstanding Property team” and a leader in the South of England, our Property Lawyers have a well-earned reputation for providing sound and pragmatic legal advice across all Property matters.
The successful candidate will be an excellent team player who will support fee-earners in the team with high caseloads. You will need to be highly organised, able to handle first-line client queries, and have excellent keyboard, document and audio-typing skills.
Key responsibilities will include:
- Opening files, including conflict checks and dealing with AML requirements including setting up and carrying out identification of clients and source of funds using Ecos System
- Audio typing
- Typing, amending, and formatting draft documents and reports
- Setting up documents on DocuSign
- Preparation and maintenance of data sites using Fusion
- Accessing and downloading documents from third-party data sites
- Drafting and submitting Land Registry applications and dealing with requisitions raised
- Submitting property, planning and Land Registry searches
- Drafting and sending correspondence
- Drafting Laserform documents including Statutory notices and declarations
- Dealing with banks/lenders to request redemption statements
- Obtaining and placing indemnity policies on risk
- Drafting SDLT returns for approval and online submission to HMRC
- Preparing completion and reconciliation statements and invoices
- Carrying out checks on bank details via Lawyer Checker
- Setting up BACS and CHAPS payments
- Closing files and dealing with related compliance matters
- Preparing monthly account summary reports for lawyers and actioning points raised
- Preparing update reports for clients as required
- Recording and maintaining undertaking records
- Maintaining team diary with key dates
- Booking meetings, hotels and travel as required
- Assisting clients with queries via the phone and email
- Maintaining deeds records, booking in and out of deeds and ensuring schedules are updated
Our ideal candidate will have the following qualities:
- Trained in secretarial practice with accuracy.
- Excellent keyboard and audio-typing skills.
- Excellent IT skills, e.g. Word, Excel, PowerPoint and DocuSign.
- Great communication and organisation skills.
- A positive attitude, willing and highly motivated.
- Pride in the quality of work produced, an ability to use their initiative and a strong sense of personal responsibility.
- The ability to work collaboratively and be a team player.
Rewards & Benefits
We want you to thrive at Paris Smith and be the best version of yourself. That’s why we do what we can to support your health and happiness both at work and outside it.
Rewards & Benefits
We want you to thrive at Paris Smith and be the best version of yourself. That’s why we do what we can to support your health and happiness both at work and outside it.
As well as a competitive salary, we offer a range of other benefits.
Competitive salary
We’ll give you a salary that’s appropriate for your experience, service line and location. We use third-party market research to make sure what we pay is competitive compared with the rest of the market.
Performance incentive
We take a performance driven approach at Paris Smith. So, if you perform well and are eligible, you may receive a bonus on top of your salary.
Benefits
Whilst pay is of course important, we look to provide a broad range of benefits as well, focused on health, wellbeing and family.
- 26 days’ holiday (increasing by one day per one year of service up to a maximum of 30 days) plus bank holidays
- Pension scheme membership
- Private medical insurance (subject to eligibility)
- Group income protection (subject to eligibility)
- Life assurance cover
- Personal accident cover
- Discounted legal fees
- Shopping Gateway: get product discounts by shopping online
- Data protection and privacy notice
Wellbeing
At Paris Smith, the health and wellbeing of our staff is of the utmost importance. In support of this, we offer:
- access to a number of fully trained Mental Health First Aiders;
- health assessments (subject to eligibility);
- an annual Wellbeing Week;
- annual flu vaccinations;
- eyecare vouchers;
- financial wellbeing – access to professional financial advice throughout the year; and
- Employee Assistance Programme.
Data Protection & Privacy Notice
If you are a direct applicant or a recruitment agency, for more information on how we deal with your personal information please see our Job Applicant Privacy Notice. For all other visitors, for more information on how we deal with your personal information please see our general Privacy Notice.
You will work closely with our Commercial Property lawyers and wider Property team, supporting a busy and varied caseload. You will also liaise with clients, banks and lenders, HM Land Registry, search providers and other professional contacts on a daily basis. As part of a collaborative team environment, you will work alongside colleagues across the firm to help ensure matters progress efficiently and clients receive an excellent service.
If you believe you are the person we are looking for, please complete the form below and upload your CV
Have a question before you apply?
Email the Recruitment team at recruitment@parissmith.co.uk
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